Administrative Assistant
This is a {Advertised Permanent / Temporary}, {Advertised Full Time / Part Time} vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
Salary: NJC Grade C: £25,583 - £26,403 FTE (This will be paid pro-rata to reflect hours and weeks worked)
Working Pattern: This is a permanent position working 26 hours per week, 42 weeks per year.
The Harbour Schools Partnership is seeking a proactive and well‑organised Administrative Assistant to join our Harbour Support Services team. This is an excellent opportunity for someone who is enthusiastic, detail‑focused, and committed to providing high‑quality administrative support across a busy Multi Academy Trust.
About the Role
Working closely with the Estates Leader and the wider Estates Team, you will play a key role in ensuring effective coordination and delivery of estates, facilities, health & safety, and capital works across our schools. You will also provide general administrative support to the Trust’s central operations.
This position is a home-based role but you’ll enjoy a balance of remote working and occasional travel for key meetings with schools and the HSS team, making this an ideal opportunity for those seeking flexibility without compromising on impact.
Your work will help maintain statutory compliance, support contractor management, and keep communication flowing smoothly between schools, contractors, and the Trust.
Key Responsibilities
Estates Administration
- Provide comprehensive administrative support to the Estates Team.
- Maintain accurate filing systems, document control, and central statutory compliance records.
- Carry out due diligence checks on premises‑related suppliers and maintain SCR records.
- Ensure contractors provide all required documentation to demonstrate safe working practices.
- Update asset registers and premises records.
- Liaise with contractors and schools to coordinate access, scheduling, and work during term time and holidays.
- Work with Finance to raise purchase orders.
- Support consistent communication across the Trust regarding estates procedures and updates.
- Assist with reviewing and updating policies, procedures, and guidance documents.
General Trust Administration
- Monitor the "more info" inbox and direct enquiries appropriately.
- Collate and distribute the weekly internal newsletter.
- Carry out initial checks on Governors.
About You
We are looking for someone who is:
- Experienced in administrative work.
- Well‑organised, able to multi‑task, and confident working both independently and as part of a team.
- A strong communicator across email, phone, and in‑person interactions.
- Self‑motivated, reliable, and able to plan ahead while managing competing demands.
- ICT‑confident, with good skills in email, digital communication, and general IT.
- Educated to GCSE Level (Grade C/4 or above) in English and Maths.
Desirable attributes include:
- A proactive, “have a go” attitude.
- NVQ Level 3 in Business Administration (or equivalent).
- Willingness to learn and develop new skills.
This role requires an enhanced DBS disclosure.
To apply for this role please submit your application online; your supporting statement should outline your suitability for the post.
The closing date for applications is 12 noon on Monday 23rd February 2026, interviews will be held week commencing 2nd March 2026.
All shortlisted applicants will be subject to an online search.
The Harbour Schools Partnership require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage
The Harbour Schools Partnership
The Harbour Schools Partnership is an equal opportunities employer, committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment and an enhanced disclosure is required for this post.
Our Child Protection and Safeguarding Policy is available via our website here.
Our Vision
Our vision is to deliver excellence through collaboration to realise the right of every child to flourish.
- Valued by stakeholders
- Recognised by external partners
- Parents’ choice
- Children’s choice
- Outstanding outcomes
- The right work/life balance
- Strong leadership pathways
- Outstanding staff development
- Strong cultural integrity
- Enhanced terms and conditions
- Supporting Schools regionally
- Intelligently contributing to national agendas
- Schools are central to the community
- Developing rounded citizens with a strong character compass
- Preparing children for a multi-cultural world
Our Values
The Harbour Schools Partnership believes that our values drive our behaviours which in turn create the culture of an organisation.
The Harbour Schools Partnership, a guiding light for education.
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